aggiemail documents instructions

Aggiemail Instructions by David Baker

- First login to your Aggiemail, as if that wasn't obvious, once inside Aggiemail, to access Google Documents, look in the upper lefthand corner of the browser window for five blue hotlinks. The forth one should say "Documents." Click it.
- With the click, you will be wisked into the Docs section of your Aggiemail experience. From this window, you can create new documents, manage existing ones, create folders, hide stuff, trash stuff, share stuff and about a thousand other things that are far too advanced for any of our purposes.
- To create a new document, click on the "New" button in the toolbar. You will get a new drop-down menu that has fabulous things like folder, spreadsheet, presentation. We are interested in a standard document, so you click on that.
- Once your new document window pops up, it will be just like your standard word processing experience. A few things to remember, though: Aggiemail automatically saves your file, and it will name it whatever is the first line of text. So remember to type the filename you want at the top of your document. You can change it later, but there is a lot of paperwork and several forms of ID required to do so. It will then save periodically throughout, as well.
- After you are done with you typing, bolding and italicizing (and spellchecking because you can do that with a click on "CHECK SPELLING" button in the bottom lefthand corner), you will need to share your document with your group. To accomplish this:
1. Find the share tab located in the just above the toolbar on the righthand side of the page. Click it.
2. Once inside the share window, look to the left side where there is a rectangular white space just dying to be typed in. Satisfy it's urges by typing in the email addresses of those people you want to have access to this document.
3. Look above the box and below where it says "INVITE PEOPLE." IF you want people to be able to add comments or make changes to the document, which will be helpful in group situations, make sure the "as collaborators" button is full. IF you just want people to be able to view it, click on the "as viewers" button. The default is "as collaborators" that's the one you'll be using most, so you probably don't even have to worry about all the stuff I just spent three hours writing.
4. After you have to right email addresses in the box, and the right button clicked, you click the "INVITE COLLABORATORS" button below the box. Don't worry about checking or unchecking any of the boxes below. They are already configured for your success. So just click it, already.
5. When you click the "INVITE" button, a message box will pop up. It will ask you if you want to send an email to those people you invited, telling them the glorious news of their inclusion into the super-secret club that is your new Google Doc. Think of the email as glad tidings of great news, and just click the "SEND" button.
- After completing all those steps, you can click the gray "BACK TO EDITING" button near the top lefthand corner to go back to the word processing.
- To exit the document, click the "SAVE" button, which will be in about the same place as the "BACK TO EDITING" button -- the top lefthand corner.
- TO OPEN a shared document from a group member, go through the same steps to get into Google Docs as mentioned before. In your main window, in a folder called "Items not in folders" will be your new gift, the document or documents that were shared with you.
- OR, if an email was sent to the collaborators, you could also access the document by going into the email and clicking the link inside. That link will take you directly to the document.
- You can just click on the document and it will take you to the document where you can word process naughty things into the document (NOT suggested, especially since this stuff will be a part of something for your group that will be graded.) Once you're inside the document, look things over, type them in and save the document. When the all the people that have the document, including the owner, open it, your changes will be included.
- There's about a thousand other things you can do with Aggiemail, but that's the basics. Playing around with it will yield a bunch of interesting adventures, I'm sure.